Needs assessment system
A shared list (whiteboard in communal space, or shared spreadsheet) that any role-holder can add to when supplies run low. Procurement reviews weekly and plans orders accordingly.
Bulk purchasing and strategic reserve
Items to buy in bulk: salt (critically important), sugar, grains (wheat berries, oats, rice, dried beans), cooking oil, vinegar (for canning), soap, candles, batteries, fuel filters. Maintain a 3–6 month reserve of all critical supplies.
Supplier relationships and barter networks
Develop relationships with: local feed stores, regional farm supply co-ops, local grain farmers (for bulk grain), and neighboring farms (for barter).
Supply run logistics
Batch supply runs: one major run per month with a comprehensive list coordinated across all roles. Multiple small trips are inefficient.
Seasonal procurement planning
Spring: seeds, season-extension materials, garden supplies. Summer: canning supplies in advance of fall harvest. Fall: winter fuel, firewood supplement, medical supplies, bulk food staples. Winter: order for spring (seed catalogs arrive in January; order early).